Bradley M. Kuhn

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Understanding Conservancy Through the GSoC Lens

Thursday 11 September 2014 by Bradley M. Kuhn

[ A version of this post originally appeared on the Google Open Source Blog, and was cross-posted on Conservancy's blog. ]

Software Freedom Conservancy, Inc. is a 501(c)(3) non-profit charity that serves as a home to Open Source and Free Software projects. Such is easily said, but in this post I'd like to discuss what that means in practice for an Open Source and Free Software project and why such projects need a non-profit home. In short, a non-profit home makes the lives of Free Software developers easier, because they have less work to do outside of their area of focus (i.e., software development and documentation).

As the summer of 2014 ends, Google Summer of Code (GSoC) coordnation work exemplifies the value a non-profit home brings its Free Software projects. GSoC is likely the largest philanthropic program in the Open Source and Free Software community today. However, one of the most difficult things for organizations that seek to take advantage of such programs is the administrative overhead necessary to take full advantage of the program. Google invests heavily in making it easy for organizations to participate in the program — such as by handling the details of stipend payments to students directly. However, to take full advantage of any philanthropic program, the benefiting organization has some work to do. For its member projects, Conservancy is the organization that gets that logistical work done.

For example, Google kindly donates $500 to the mentoring organization for every student it mentors. However, these funds need to go “somewhere”. If the funds go to an individual, there are two inherent problems. First, that individual is responsible for taxes on that income. Second, funds that belong to an organization as a whole are now in the bank account of a single project leader. Conservancy solves both those problems: as a tax-exempt charity, the mentor payments are available for organizational use under its tax exemption. Furthermore, Conservancy maintains earmarked funds for each of its projects. Thus, Conservancy keeps the mentor funds for the Free Software project, and the project leaders can later vote to make use of the funds in a manner that helps the project and Conservancy's charitable mission. Often, projects in Conservancy use their mentor funds to send developers to important conferences to speak about the project and recruit new developers and users.

Meanwhile, Google also offers to pay travel expenses for two mentors from each mentoring organization to attend the annual GSoC Mentor Summit (and, this year, it's an even bigger Reunion conference!). Conservancy handles this work on behalf of its member projects in two directions. First, for developers who don't have a credit card or otherwise are unable to pay for their own flight and receive reimbursement later, Conservancy staff book the flights on Conservancy's credit card. For the other travelers, Conservancy handles the reimbursement details. On the back end of all of this, Conservancy handles all the overhead annoyances and issues in requesting the POs from Google, invoicing for the funds, and tracking to ensure payment is made. While the Google staff is incredibly responsive and helpful on these issues, the Googlers need someone on the project's side to take care of the details. That's what Conservancy does.

GSoC coordination is just one of the many things that Conservancy does every day for its member projects. If there's anything other than software development and documentation that you can imagine a project needs, Conservancy does that job for its member projects. This includes not only mundane items such as travel coordination, but also issues as complex as trademark filings and defense, copyright licensing advice and enforcement, governance coordination and mentoring, and fundraising for the projects. Some of Conservancy's member projects have been so successful in Conservancy that they've been able to fund developer salaries — often part-time but occasionally full-time — for years on end to allow them to focus on improving the project's software for the public benefit.

Finally, if your project seeks help with regard to handling its GSoC funds and travel, or anything else mentioned on Conservancy's list of services to member projects, Conservancy is welcoming new applications for membership. Your project could join Conservancy's more than thirty other member projects and receive these wonderful services to help your community grow and focus on its core mission of building software for the public good.

Posted on Thursday 11 September 2014 at 18:20 by Bradley M. Kuhn.

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